Procurement Officer, Southern Africa Cluster (South Africa)
Location: Johannesburg, ZA
Company: British CouncilA connected and trusted UK in a more connected and trusted world.
Equality Statement The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.
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Cluster Procurement Officer – Southern Cluster (South Africa)
Pay band: 4 Department: Procurement Contract type: Locally Engaged Duration: 6 Months with a probability of extension
The purpose of this role is to support implementation of procurement processes at the British Council for Southern Africa cluster within Sub-Sahara Africa region to maximise efficiency and ensure compliance with global procurement policies and processes as well as the consistent adaptation of good commercial and professional practice whilst ensuring probity at all times.
S/he will turn procurement requisitions into contracts or orders through market engagement by way of tendering or any such competitive, transparent, efficient method that earns British Council best value for money.
The post holder will also provide assurance to Country Directors, Strategic Business Units and other users that robust procurement procedures are adhered to through monitoring Contracts Registers, maintaining the Preferred Suppliers List, evaluation and complete control of end to end procurement, contract and supplier management.
Challenges / Accountabilities:
Procurement activities implementation
- Undertake defined threshold procurement process cycle activities for the cluster or where requests are received; ensure that the submissions comply with the policy and procedures. Including quotations solicitation, coordination of quotations evaluation, contract drafting, approval checking, contracting signing coordination and contract register updating for every contract.
- Put in place and monitor cluster contracts including facilities contracts for leases, residences ensuring that end dates or renewals where applicable are done ahead of time. The monitoring shall be done using In-Tend and discussions with SBU and cluster leads as well as country managers in the cluster.
Supplier and contract management
- Support effective management of vendor contracts, ensuring all contracts and leases are up to date and are logged on to In-Tend or the agreed system. Support vendor evaluation as per contract and service level agreements.
- Support vendor creation/ amendment process and facilitate the necessary due diligence checks are evidenced.
- Support the management of audit recommendations and incorporation of agreed actions relating to procurement tasks to ensure non-occurrence of previous audit queries for subsequent audits by carrying-out random/ quarterly compliance and due diligence checks on systems, procedures and suppliers and findings communicated.
- Incorporate risk management tool that is flexible and dynamic to the cluster business and supply market that ensures risks are mitigated and/ or transferred appropriately.
- Contribute towards cost optimization by way of benefits tracking and periodic reporting for all contracts within the cluster.
- Cost optimisation potentials identification and targets setting at the start of every financial period, during planning for every category and/ or spend group with subsequent contribution towards monthly/ quarterly reporting.
- English Proficiency Level C1/C2
- Diploma or Degree qualification in a relevant discipline or relevant experience
- Experience with Market intelligence
- Experience with contract drafting (purchase order, agreement etc)
- Ability to manage bids/ returns evaluation?
- Membership with Chartered Institute of Purchasing and Supply (CIPS)/ other equivalent professional accreditation with advanced certificate or foundation diploma status.
Additional Information: All applicants should have a pre-existing legal status to live and work in South Africa. The British Council will not facilitate/sponsor visa applications and work permits. Closing Date: 8 March 2021 applications will close 23:59 Kenya Time
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